As businesses grow, so do the complexities of managing expenses. That’s why we’re constantly evolving Extend with new features to simplify workflows, boost control, and give you even more flexibility to handle spending your way. 

This time around, we’re excited to introduce a fresh set of tools to streamline everything from invoice payments to expense reports.

Let’s dive in!

Simplify invoice payments with bill pay 

If your current invoice payment process involves paper checks or keeping a single card on file across multiple vendors, it’s likely messy and hard to manage. That’s where bill pay comes in to simplify things.

With this new feature, finance and accounts payable teams have a dedicated workflow to share secure virtual cards with vendors directly via email. Teams can pay invoices in exact amounts—one at a time or in bulk—while attaching relevant documentation for a smooth, streamlined experience. This means less fraud, wrongful billing, and delayed payments and more control and visibility over every transaction. 

Streamline reconciliation with automated expense reports 

If your team is spending too much time and mental energy reconciling card statements each month, automated expense reports are for you. 

As an Owner or Admin in Extend, you can set up a reporting cycle that matches each registered card’s billing statement. At the end of each billing cycle, you’ll automatically receive a report for that cycle including all virtual card transactions (plus any linked physical card transactions), so you can quickly review transactions, flag issues, and address missing receipts. 

You can also tag expense categories and push transactions directly to your connected accounting platform, creating a seamless flow from start to finish. 

Set your team up for success with roles and permissions 

Keeping track of spending is easier when everyone has the right level of access. With our recent updates to roles and permissions, each team member can get exactly the access they need to do their job — no more, no less.  More specifically, we’ve enhanced the existing Owner and Admin roles, and we’ve introduced two new roles as well.

• Owner and Admin enhancements: Owners and Admins now have edit rights across all registered credit card accounts—meaning they can create, update and deactivate all virtual cards and budgets within their organization. This gives them the meaningful control and flexibility needed to manage spend.

• Card Manager: This new role type is perfect for a department head or manager. Card Managers can not only register company card accounts in Extend, but their Owner can grant them full edit rights to other registered card accounts. This ensures that they have the access they need to manage the accounts, budgets, and virtual cards within their designated responsibilities. 

• Guest: This new role type is ideal for freelancers, interns, or contract employees, Guests have limited access and visibility within Extend. They can view their virtual cards, attach receipts, tag expense categories, and submit out-of-pocket expenses, but they can't register a credit card, use budgets, or view org members and settings. 

Keep in mind that Bookkeeper and Member roles no longer have card registration permissions, so you’ll need to assign them the Card Manager or Admin role to enable this access.

Boost organization with departments

Keeping track of spending across different parts of your organization just got a lot easier too. In the organization settings on Extend’s web app, Owners and Admins can group team members into departments based on their roles and responsibilities. 

This setup makes it easy to view, organize, and manage your team in Extend, keeping everything structured and accessible, right from the People page.

While setting up departments is optional, it’s a helpful way to get organized and sets the stage for future updates, like tracking spending by department and streamlining requests and approvals.

Control your accounting workflow with custom transaction lists 

Every team’s workflow is unique, so why not make your transactions view work harder for your team? With custom transaction lists, you can gain more control over your accounting workflow and keep the most important data front and center.

Through the Expenses page of the web app, you can customize: 

• Table view: Add, move, resize, or remove columns to create a view that fits your workflow and highlights the data that matters most.
• CSV exports: Choose the specific columns you want in your CSV exports. Extend will remember your choices—making it easy to keep your CSVs consistent every time you download from the same device and browser.

Unlock better expense management with Extend’s new features 

Extend is here to support your finance team with expense management tools that'll save you time, boost control, and make everyday processes easier. Whether you’re fine-tuning your accounting workflow or organizing your team for success, these updates are designed to help you work smarter, not harder.

Want a closer look? Join us for our upcoming webinar, where we'll dive into these new features and show you how to make the most of them. 

If you’re ready to put these features to work, just log in to your account to explore the latest tools and enhancements. If you’re new to Extend, you can get started here.