Make your data work harder when you tap into Extend’s reporting and reconciliation capabilities. You can receive automatically generated expense reports synced with your billing cycle, download your company’s spend data, and integrate your accounting software to help you reconcile your credit card statement faster at the close of each cycle.
If you haven’t yet done so… 1. Integrate your accounting platform (or ERP) with Extend to import card transactions as charges clear. With an integration, you can sync your chart of accounts with Extend's expense category codes for consistency between systems. 2.Manually set up expense category codes (if you don’t connect Extend with your accounting software) so your employees and finance team can tag virtual cards and transactions.
Extend captures the expense category codes applied to virtual cards and transactions. When you sync or upload your transactions from Extend to your accounting software, the transaction data automatically maps to your general ledger.
With expense codes standardized across all systems, your finance team can easily maintain consistent bookkeeping, reconcile faster, and gain a better understanding of company spend.
Set your reporting cycle 📍From the Expense Settings tab on the Organization Settings page, customize your reporting cycle to match your credit card billing statement. At the end of each cycle, the Owner and Admins will receive an automated expense report with all virtual card transactions (and integrated physical card transactions, if applicable) from the designated cycle.
Reconcile your credit card statement 📍From the web app: Navigate to the Expense Reports tab on the Expenses page and open the automated expense report to compare against your credit card statement.
You can mark transactions as “reviewed” or "flagged" and send receipt reminders on any missing receipts directly from the report. When you’re done, you can push transactions to your connected accounting software. Voilà—so simple!
Download reports 📍From the web app: Depending on your reporting needs, you can filter to refine exported data, opt to include any receipt attachments, and download a .CSV file from the Virtual Cards page and the Expenses page.
Analyze spending insights Easily upload your Extend data to use on a third-party reporting or analytics tool for even deeper insights into company spending.
🔎 Did you know? You can save transaction filters and customize the transaction list. Add, move, resize, or remove columns to fit your needs!
FAQs
Who can download Extend data? All Extend users may download their own Extend data and receipts. Only the Owner and Admins can download all data from their organization—including receipts, out-of-pocket expense reports, and guest virtual card data. Card Managers and Bookkeepers can download all data relevant to the registered cards they have permission to view. The designated out-of-pocket expense report approver can download the organization’s expense report data, including attached receipts.
Can I import my physical card transactions into Extend? Select bank issuers support importing physical credit card transactions into Extend. If your bank issuer offers this type of integration, you can follow these steps to set it up. This is a great way to reconcile your whole credit card statement and maintain visibility over all card spending in one convenient place.
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